The best board room format is one that suits your group size, meeting topic and desired level of interaction. Each meeting layout has its advantages and disadvantages. There are many other factors that influence the success of a conference or workshop.
The traditional boardroom layout is a large table in the middle of the room, with chairs set around it. This design is commonly used for video conferences and meetings that require open discussion. It can accommodate up to 25 persons. It may work best for groups with a designated leader who can guide the group and ensure the session stays on task.
Similar to a conference table with tables positioned closer together, the classroom layout offers better line of sight for participants and can seat more than 20 people. This style can be better to be used for workshops with small groups and group discussions than the layout of a boardroom which can feel cramped for some.
The theater layout is another popular option for presentations and workshops with a large audience. It features rows of chairs facing the front. This setup places the audience in the spotlight and allows speakers to concentrate their attention to specific delegates or segments. While it may not be as engaging as other meeting formats, this arrangement will help keep the crowd engaged and focused during sessions that last more than an hour.
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